Process for Renovation Projects
PHASE I: REQUEST
- Authorized department personnel must Submit a Request for Service/Estimate
- A Facilities Project Manager (PM) will contact the requestor within fifteen business days, depending on workload, to setup an appointment to review the request, develop the scope of work, and evaluate the project.
PHASE II: ESTIMATE
- Renovation Services will submit drawings to the appropriate agencies for review or approval. Depending on the scope of work, Real Estate Administration and/or Risk Management may have to approve the project and/or provide building permits.
- The PM will meet with the trades' supervisors to review the details of the project.
- Once all trades deliver their estimates to Renovation Services and all of the required approvals are received, a formal quote letter will be sent to the requestor. This quote is valid for 90 days.
PHASE III: FUNDING
- If the requestor would like to move ahead with the project, a University financial account number must be sent to Facilities Management's Cost Accounting. A project cannot be scheduled until FM has received an active University financial account number.
PHASE IV: SCHEDULING
- The PM will coordinate and run the project from start to finish and communicate with the customer regarding scheduling and updates.
- If there are any changes in the estimated scope of work, the PM will determine if additional funding is necessary. If an increase is necessary, a Change Order will be submitted to the requestor for approval to overbill the project.
- Written approval will be required from the requestor before any change orders are executed.
